Company Manager

About the Position

St. Ann’s Warehouse is seeking a full-time Company Manager to oversee the general care and well-being of all visiting artists, staff and productions presented and produced by St. Ann’s Warehouse. The Company Manager is responsible for the coordination, management and day-to-day operations of artist services, which includes all aspects of travel, accommodation, and health and safety for visiting companies. Where necessary, the Company Manager is also responsible for providing support for full-time staff working at St. Ann’s. The position requires some evenings, weekends, and the rare late night visit to the emergency room. An integral member of the General Management Team, the Company Manager serves as an important liaison between St. Ann’s and all artists working in our space. The Company Manager reports to the Associate General Manager and also works closely with the Artistic, Production and Front-of House Teams.

Responsibilities include but are not limited to the following:

Travel and Visas
· Coordinates, manages and books all flights and transportation for visiting artists and companies;
· Works with St. Ann’s immigration counsel and visa expeditors to facilitate visa petitions for visiting artists in order to obtain non-immigrant work visas for visiting artists, including assisting with the completion of questionnaires and forms, setting up consular interviews and compiling and editing support necessary for the petition;
· Arranges and secures airport transfers upon arrival and departure, as well as any required local transportation for visiting artists;
· Meets and greets artists at the airport upon arrival and accompanies them to their accommodations;
· Organize, manage and execute business travel for the Artistic Director, General Manager and any other relevant production staff.

Housing
· Researches, coordinates and books housing and hotel accommodation for visiting artists, including making site visits and negotiating rates, contracts and leases;
· Responds to the needs of visiting artists during their stay in New York, including special requests, maintenance requests, check ins/outs and communications with landlords and hotels;
· Manages ongoing relationships and cultivates new partnerships between St. Ann’s Warehouse and independent landlords, corporate housing entities and preferred hotels.

Backstage Coverage and Hospitality
· Provides off-stage support for artists during rehearsals and performances;
· Organizes catering and hospitality for rehearsals, performances, and company events (including meet-and-greets, company dinners, receptions and closing night events);
· Maintains, updates and distributes Artist Information Packets to visiting artists;
· Suggests and organizes gifts and cards from the Artistic Director and St. Ann’s Warehouse;
· Handles any medical issues which may arise, including the organization of physio sessions and accompanies artists to appointments, as necessary;
· Communicates and follows up on any medical-related issues with sensitivity and privacy, including filing of insurance claims, where applicable;
· Organizes and assists with staff hospitality as needed.

Finance & Operations
· Manages, distributes and accounts for weekly per diems for visiting companies;
· Manages petty cash including reimbursements and reconciliations;
· Manages pre-approved credit card expenses and submits prompt monthly reconciliations;
· Processes check requests;
· Compiles and submits key card requests to Facilities Manager;
· Assists with miscellaneous production errands and tasks as needed;
· Assists with administration and fulfillment of contracts;
· Fulfills, monitors, and executes all tasks related to building health & safety, including Covid Compliance.

Requirements
· At least 3 years’ experience in Company Management and/or Stage Management;
· Demonstrated ability to support and engage with artists with discretion, professionalism and confidentiality in a fast-paced environment;
· Excellent communication, organizational and interpersonal skills with ability to manage several projects simultaneously and multi-task effectively;
· Highly organized and detail oriented;
· Strong collaboration skills with ability to work independently;
· Proficient in Microsoft Office, in particular Excel, and Google Suite;
· A clean and valid driver’s license.

Salary Range: $55,000 - $65,000 annually, commensurate with experience and includes full benefit package, including medical, dental, vision, 403(b), and generous PTO.

St. Ann’s Warehouse is an Equal Opportunity Employer. All applicants will be considered for employment without regard to race, ethnicity, religion, pregnancy, sex, sexual orientation, gender identity or expression, age, national origin, veteran or disability status, domestic violence victim status or any other basis prohibited by applicable federal, state, and/or local laws.