The Human Resources Coordinator is responsible for supporting the HR department in meeting the Philadelphia Orchestra Association’s goals and the day to day operational needs as it relates to the human resources function. This position will assist in managing the flow of work into the department and tracking key projects, compliance reporting, and in the administration of employee benefit plans and employment policies. The position serves as a point of contact for human resources related questions for staff, musicians and retirees. The Human Resources Coordinator is a key skilled role in the HR Department. The administrator does all required data entry to vendor portals, updates of personnel files and prepares the required documentation for managers and employees. The Human Resources Coordinator will also cover ReceptionistFront Desk duties as needed. Essential Functions: Maintain records for benefits and assist the Finance department in processing the benefit vendor invoices using vendor portals.Work with payroll to process and respond to employment verification requests.Assist to facilitate the new hire employment and benefits orientation process.Maintain and keep current The POA organizational charts.Support compliance reporting.Assist in all aspects of benefits administration. Maintain personnel and benefit files and other recordkeeping.Assist with worker’s compensation reporting, leaves of absence and time off reporting.Assist with recruiting efforts.Assist in all aspects of HR office administration.Oversee the front desk receptionist and HR Intern.Maintain data for all new hires and all changes to current POA employees.Communicate with employees about their documentation and answer questions.Support HR Projects and Initiatives.ReceptionistFront Desk duties as needed.15. Other duties as assigned.
