Posted on
Aug 8

Sr. Program Manager-MA & Global Programs

Sotheby's Institute of Art

This opportunity has expired

Expires on:
September 4, 2022

This opportunity has expired and is no longer available

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Sr. Program Manager-MA & Global Programs

Sotheby's Institute of Art

Posted on
Aug 8


Position Purpose

To ensure smooth operation of the MA & Global Program partnerships, with a focus on the Sotheby’s Institute of Art-Tsinghua University articulated program (SIA-TU); the role involves both student services and administrative functions. It also includes planning and implementation of site visits and study trips. This full-time position is based in New York and includes some nights and weekends as needed.

Essential Duties and Responsibilities

Specific duties and responsibilities include the following, but the individual will also be expected to perform all the duties necessary which are customarily performed by a person holding this position. Duties are based on the needs of the Director of the MA programs. Other duties may be assigned.

Program Administration

• Oversee MA & Global programs operations and student experience.
• Collaborate with cross functional teams such as Registrar, Finance, Facilities, Student Services and Branded Shared Services.
• Responsible for troubleshooting and resolving administrative issues.
• Oversee workflows and systems
• Liaise with Sotheby’s auction house (sourcing guest speakers, arrange visits, identify contacts, order catalog and magazines, event cross promotion).
• Responsible for approving MA program guest payments, guest speaker’s expenses and purchases.
• Liaise with the Program Coordinator, MA Programs
• Manage course/room scheduling and updates with registrars across all campuses
• Manage student portal, online calendar and program announcements utilizing various LMS and student information platforms
• Monitor and track annual budgets including travel allocations, honorarium payments for guest lecturers, etc.
• Manage guest lecturer and site visit follow-up (thank-you notes, thank-you gifts, etc.)
• Assist with coordination of Thesis procedures


• Support the design and delivery of site visits and study trips as directed; this may involve as much as 10 weeks of international and domestic travel (locations may include: New York, London, Beijing, or Los Angeles) each academic year and may include weekends and evenings
• Initiate contact with museums, private organizations, and individuals that the program will visit to determine logistical requirements and confirmations

Student Services

• Collaborate with SIA’s Admissions staff and partnership program staff to assist incoming students; develop, compile, and distribute mailings and orientation information; plan and staff orientation programming for various modules
• Revise and update annual New Student Welcome Page (on Canvas)
• Assist with planning and execution of program orientation prior to the start of each module
• Serve as primary contact for SIA-NY and the student body, maintaining consistent and effective communication with all students from date of enrollment through graduation
• Serve as member of the Committee on Academic and Student Services (CASS); assess needs, evaluate and analyze student services programming and initiatives; develop recommendations; implement and take appropriate action to ensure efficiency and accuracy
• Assist with annual review and update of the SIA-NY MA Student Handbook for this articulated program with Tsinghua University

Institutional Responsibilities

• Actively participate in the planning and execution of new student orientation, graduation, and other Institute events (some evening and weekend work required) as directed
• Participate in admissions and recruitment presentations organized as directed
• Attend general staff meetings and professional development seminars and serve on committees as assigned

Knowledge and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed here are representative of the knowledge, skill and ability required. Under the ADA, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Excellent organization skills, detail-oriented, and proactive
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
• Familiarity with international student services preferred
• Ability to travel locally, nationally and internationally
• Ability to be present in the office

Education, Work Experience and/or Licensure

• BA required, MA in a visual arts field, Higher Education or student affairs preferred
• Prior administrative experience in demanding environment
• Experience in higher education setting desirable
• Legal authorization to work in the United States

Language Skills

• Professional written and spoken language skills in English and Mandarin is required
• Excellent public speaking skills\

Physical Demands

The physical demands listed here are representative of those that must be met by an employee to successfully perform the essential functions of his/her job. Under the ADA, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit, stand, walk, travel up and down stairs, crouch, stoop and reach
• Ability to lift up to 25 lbs.

Work Environment

The work environment characteristics listed here are representative of those an employee encounters while performing the essential functions of the job. Under the ADA, reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Basic office/academic environment
• Airplane, coach, train travel

The above statements are intended to describe the general nature and level of work being performed by an individual assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. Sotheby's Institute of Art reserves the right to modify this job description in its sole discretion.

BrandEd is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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Sunday, September 4, 2022
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New York, NY

New York, NY

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